Employee Self Service

Sit back and relax

By using a central database of employee information, you can streamline time consuming and paper based systems into efficient and web based workflows – relieving key staff of administration so they can focus on more strategic tasks. By giving staff access to personal information and payslips online, you increase staff morale and productivity linked to such staff enquiries.

What are the Features & Benefits of ESS? Why choose ESS?

By utilising a central database of employee information, organisations will streamline time consuming and paper based systems into efficient and web based workflows – relieving key staff of administration so they can focus on more strategic tasks. By giving staff access to personal information and payslips online, you increase staff moral and productivity linked to such staff enquiries.

The Employment Self Service function gives staff the ability to access personal information such as payslips and leave accruals directly through a secure online portal. Staff can also be given the ability to change certain information such as after hours contact details or addresses freeing payroll staff from the burden of such changes.

The information is readily available to those within the organisation with assigned viewing privileges and editing priviliges can be limited to coincide with existing security practices.

Employees can:

  • View and print payslips and earning summaries.
  • View and amend personal data such as next of kin andcontact details.
  • View leave balances.
  • Change bank account details.
Management can:

  • Access their employee’s contact details.
  • Can assign business assets such as laptops, phones and other company valuables to employee codes.
  • Review leave accounts within their department.


Employees:

  • Conveniently review their personal information without contacting administrative personnel.
  • Reduce process lead times for specific tasks such as leave balance enquiries.
  • Become empowered in their decision making.
  • Can apply for loans without contacting Payroll/HR staff for supporting pay evidence.
Employer:

  • Place administration in the hands of staff, freeing up time of key personnel.
  • Eliminates large amounts of HR paperwork.
  • Improved accuracy of employee data
  • Centralised employee data.
  • Ensure constant and consistent internal control procedures.
  • Asset management is improved.
  • Saved time in accessing data such as employee qualifications, drivers license and other info pertinent to your organisation.
eWorkflow

Applying for leave can now be done online in a few easy steps Entire leave rosters can now be viewed all on one screen

Web Based Leave and Expense Management is now here eWorkflow is our web based leave management solution.

By enabling employees and managers to apply and approve leave applications over the web, eWorkflow can provide a powerful tool to enhance your efficiency and improve the integrity of the leave management process.

Employees on-line leave applications are automatically routed to their manager. Before approving or declining the application managers can review the roster implications, the employees leave balance and even project the employees leave into the future. After approval the application can be automatically incorporated in the next payroll.

What are the benefits ?

  • Eliminates paper forms, faxing and lost forms
  • Ensures that leave applications will be dealt with in a timely manner, even when you are out of the office
  • Managers can view leave balance prior to approving leave
  • Managers view leave roster implications prior to approval
  • Approved leave automatically integrates into Evolvepay web services
  • Employees and managers can project future leave balances
  • Managers have an audit trail of leave applied
Key Features

  • Can cover all leave categories training & expense reimbursements
  • You control the rules of when applications escalate if the manager is away
  • Dynamically create an organisational chart online
  • Managers can initiate applications on behalf of employees (i.e. sick leave)
  • Fully integrates into Evolvepay ESS
General Ledger Interface for Sage Pastel

Evolvepay’s General Ledger Interface is designed to allow you to map your Payroll paycodes and liabilities to your Sage Pastel Accounting’s chart of account. With each payroll a general ledger file will be generated which you can then use to upload to your accounting package.

Products supported include:

  • Sage 50
  • Sage Pastel Xpress
  • Sage Pastel Partner
  • Sage Pastel Evolution